Setup and Maintain Price Codes

Price Codes allow you to maintain price groupings for products and orders. Each price code represents a unique category of products for buyers who each receive the same pricing. Price codes can also be set for a category of products as well. Each standard or special price stored for a customer must be associated with a Price Code. Price Codes can be set up on a category-specific or product-specific basis.

Examples of Price Codes for customers might include Dealer, List, Educational, Government, Special, Trade and High Volume.

Creating New Price Codes

  1. Open the Configuration Manager by clicking on File > Configuration Manager.
  2. Click on the Sales Orders folder and then the Price Code checkbox.
  3. The list of current price codes will be displayed. To add a new price code, click the Edit button, and enter a new price code and description.
  4. Make certain to make the price code active by checking the active checkbox.
  5. The new price code has been created and maybe have specific products or price categories applied to it in the Maintain Price Codes.
    config price code

Maintaining Price Codes

  1. Select Inventory > Price Code Maintenance to open the Maintain Price Codes window.price code maint 1
  2. Click the drop-down menu inside the Price Code field to view the list of the price codes that have been created in Configuration Manager. Select the price code that you want to change from the list.
    price code maint 2
  3. After a price code has been selected, the main section of the window will display the current categories covered under this price code.
    price code maint 3
  4. To add a specific product to this price code, select the Products tab and click inside the bottom-most Product ID field. This will open the product lookup window and will allow you to select a product.
    price code maint 4
  5. Acctivate offers multiple ways for the selling price to be determined for each product. The list below shows these methods, as displayed in the type drop-down list.Select one of these price methods, according to your needs and enter the corresponding information in the price / pct and unit fields.
    price code maint 6
  6. After the product has been configured for this price code, it’s ready to be sold in a sales order. Simply select the price code in the Pr Cd field on the sales order line after adding the product to the Detail tab of the order.
    price code maint 5
Posted in Configuration - Last modified on December 9, 2015Lauren Stine
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