An inventoried item can have a quantity ‘reserved’ per warehouse. Entering in a reserved quantity will remove that quantity from the product’s available quantities. The On Hand quantity will still reflect the true on hand number.
An example of how the reserved quantity would be use is for items you sell, but you also use internally. For example, let’s say you have 100 widgets on hand. Typically you sell this to your customers as a repair part, but occasionally your own machines require this part as well. You can set your warehouse to have a reserved quantity of 20 for this item. The items availability will decrease to 80, however your On Hand will still reflect 100. This will allow you to record the proper value and quantity of your inventory, but it will also keep you from selling all of your widget, thus allowing you to use a small reserved quantity internally.