Use the following steps to create a backup of your “Live” company using the Backup Company function within Acctivate and restore this to either an existing PRACTICE or MODEL Company or a new Company.
- Create the Backup of your Live Company
- Open Database Maintenance -> Database -> Backup/Restore
- Select in the Company dropdown the Company you want to backup (your Live Company).
- Click Start Backup at the bottom right hand corner. Make a note of the name of the Backup File, which will be used in step 2
- Once Backup is complete, you can then restore this backup of your Live company to your PRACTICE or MODEL company.
- Select the ‘Restore’ button at the top of the Backup/Restore window.
- Change the Company dropdown to your PRACTICE or MODEL Company. NOTE: If PRACTICE does not appear in the drop down menu, See Step 3.
- Enter in the exact name of the Backup File you created in step 1.
- Select ‘View Sets’ button. You should see the Backup you just created if you have properly entered in the Backup File name.
- Select ‘Start Restore’
- In the event you would like to restore a Backup to a Company that doesn’t currently exist, you can create a new Company using these steps.
- In Database Maintenance, go back up to Database -> Database Info.
- Select the ‘New Company’ button
- Enter in a Company ID and Name (These can be the same, e.g. PRACTICE)
- Leave the QuickBooks Data File blank
- Save the new Company.
- Repeat Step 2
—- IMPORTANT NOTE —-
BE VERY CAREFUL if you need to synchronize the Practice company. Since the Practice.QBW is a copy of the live company file, it will have the same internal references.
So, it is possible to synchronize WITH THE WRONG COMPANY file open. This can cause lots of complications, so be sure that you have the correct “Practice QBW” file open in QuickBooks when you “Synchronize with QuickBooks” in the Practice company.
To prevent the syncing of the new PRACTICE company with your Live QuickBooks file, you can follow these steps:
- Open Acctivate Database Maintenance -> Database -> Database Info
- Select PRACTICE Company.
- In Edit mode, delete the QuickBooks Data File Path.
- Save and exit.